Airplane wing

Travel Tips

Traveling can be unpredictable, and plans can shift in the blink of an eye. There are lots of variables that can occur when you travel. Understanding that we can’t plan for every emergency, AFA wants to ensure you be your best advocate when these instances occur.

Tips for a Successful Trip

  1. Book your trip early. Generally, the earlier you book, the less expensive the flights. 

  2. Check in for your flight as soon as the airline allows you to (usually 24 hours ahead of departure time).

  3. Allow at least 1.5 hours between connecting flights.

  4. Arrive at the airport at least 2 hours early.

  5. If you don’t have to check a bag, don’t. There is usually a cost for checked baggage, which could be lost or delayed.

  6. Split your medical supplies between two bags just in case one gets lost. Also, consider packing a change of clothes in your carry-on bag for the same reason if you need to check your main bag.

  7. Make photocopies or digital copies of important documents.

  8. Don’t forget your student card for discounts.

  9. Travel with a light jacket. Planes can get cold. 

  10. Share your travel plans with family and friends. 

Travel Emergency Tips

If your flight is canceled by the airline due to weather or airline circumstances:

  • Check your email or mobile app to see the most current communication from the airline carrier.

  • Proceed to the customer service counter and speak with an airline attendant.

  • Flight updates and changes will come directly from the airline.

If you miss your flight:

If your luggage is misplaced or lost:

  • Locate the baggage claim department and allow the baggage claim office attendant to assist you.

When to Call AFA

  1. After you've completed the steps outlined above and have rescheduled or rectified your travel emergency.

  2. If you are going to miss or arrive late for AFA programming.

    • Call or email AFA staff immediately. Contact information can be found in your most recent email from AFA, or on the AFA mobile app.

AFA is not responsible for lodging or meals of general attendees outside of the parameters of the program agenda. While we may be able to support extending your hotel stay at the program venue for a longer period of time due to a travel delay, it will be at the cost of the participant or their travel supporter.